Privacy Policy - WorkJustly

We maintain an unwavering dedication to protecting and preserving all personal data provided by our website visitors and service users, implementing robust and comprehensive security measures throughout our services and operations.

This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data. In this role, we are responsible for ensuring the proper handling, processing, and protection of all personal data submitted through our website.

We may process usage data (“usage data”), which comprehensively includes browser type, operating system, page views, navigation patterns, timestamp information, click patterns, and interaction frequencies. This information is collected through automated logging systems, cookies, and analytics tools and may include session duration, features accessed, and download activities. The source of this data is our analytics software and server monitoring systems. We process this information for several important purposes, including improving website performance, enhancing user experience, analyzing trend patterns, and optimizing service delivery, which enables us to refine our offerings, identify technical issues, and personalize user experiences. The legal basis for this processing is our legitimate interests in monitoring and improving our website and services.

We may process account data (“account data”), which comprehensively includes name, email address, telephone number, billing address, and account preferences. This information is collected through registration forms, account creation processes, and direct user input and may include professional affiliations, communication preferences, and subscription status. The source of this data is the user providing the information. We process this information for account management, service delivery, communication purposes, and billing operations, which enables us to provide personalized services, maintain accurate records, and ensure proper account functionality. The legal basis for this processing is the performance of a contract between you and us and/or taking steps, at your request, to enter into such a contract.

We may process profile data (“profile data”), which comprehensively includes professional background, skills, experience, portfolio items, and work preferences. This information is collected through profile creation forms, resume uploads, and skill assessment tools and may include work history, certifications, and project examples. The source of this data is your direct input and uploaded documents. We process this information for matching opportunities, skill verification, professional networking, and career development support, which enables us to facilitate effective connections, verify qualifications, and enhance professional opportunities. The legal basis for this processing is our legitimate interests in operating and improving our professional networking and job matching services.

You have the right to access your personal data, which means you can request and receive a comprehensive copy of all personal information we hold about you. This includes the ability to verify the data we process, understand how we use it, and confirm its accuracy. To exercise this right, you can submit a formal request through our dedicated data access portal or contact our privacy team directly at [email protected]. We will respond within 30 days and may require government-issued identification, proof of address, and account verification to confirm your identity.

You have the right to rectification, which means you can request corrections or updates to any inaccurate or incomplete personal data we hold about you. This includes the ability to modify profile information, update contact details, and correct any factual errors in your records. To exercise this right, you can use our account settings interface or submit a formal correction request through our support system. We will process valid requests within 15 days and may require account verification, supporting documentation, and specific details about the information to be corrected.

You have the right to erasure, also known as the right to be forgotten, which means you can request the deletion of your personal data from our systems when there is no compelling reason for continued processing. This includes the ability to remove account information, delete profile data, and withdraw previous consent for data processing. To exercise this right, you can initiate the account deletion process through your account settings or submit a formal erasure request. We will process valid requests within 30 days and may require password confirmation, identity verification, and explicit confirmation of deletion consequences.

You have the right to restrict processing, which means you can limit how we use your personal data while retaining it in our systems. This includes the ability to pause marketing communications, limit data processing to essential services, and temporarily suspend profile visibility. To exercise this right, you can adjust your privacy preferences in account settings or submit a formal restriction request. We will implement restrictions within 7 days and may require account verification, specific processing limitations, and duration parameters.

You have the right to data portability, which means you can obtain and reuse your personal data across different services for your own purposes. This includes the ability to download your data in a structured format, transfer information to another platform, and maintain a copy of your professional profile. To exercise this right, you can use our data export tool or submit a portability request through our privacy portal. We will fulfill requests within 30 days and may require account authentication, format specifications, and transfer destination details.Data Processing and Security Measures

Data Types and Processing

We process Service Data which includes user profiles, account settings, activity logs, and platform preferences. This processing involves automated collection, storage, and analysis, enabling us to deliver personalized platform services and optimize user experience. For example, in the context of Business, this includes matching professionals with opportunities and facilitating collaboration tools. The legal basis for this processing is legitimate business interests and contractual necessity, specifically to provide our core platform services and maintain service quality.

We process Technical Data which includes device information, IP addresses, browser types, and interaction patterns. This processing involves automated logging, analysis, and performance optimization, enabling us to ensure platform stability and security. For example, in the context of Business, this includes load balancing and security threat detection. The legal basis for this processing is legitimate interests and legal obligations, specifically maintaining platform security and preventing fraudulent activities.

We process Communication Data which includes messages, notifications, and support interactions. This processing involves storage, routing, and analysis of communications, enabling us to facilitate user interactions and provide support services. For example, in the context of Business, this includes project communications and client feedback systems. The legal basis for this processing is consent and contractual necessity, specifically to enable platform communication features.

We process Transaction Data which includes payment information, service usage, and billing records. This processing involves secure payment processing, record-keeping, and financial analysis, enabling us to manage platform economics and user transactions. For example, in the context of Business, this includes freelancer payments and subscription management. The legal basis for this processing is contractual necessity and legal obligations, specifically to process payments and maintain financial records.

We process Preference Data which includes user settings, notification preferences, and personalization choices. This processing involves preference management and personalization engines, enabling us to deliver customized experiences. For example, in the context of Business, this includes job matching preferences and communication settings. The legal basis for this processing is consent and legitimate interests, specifically to provide personalized services and improve user experience.

Security Measures

Our comprehensive encryption protocols ensure end-to-end protection of your data, incorporating industry-standard algorithms and regular security updates to maintain data integrity. This includes regular security assessments and penetration testing by qualified professionals.

We implement multi-layered security infrastructure, including advanced firewalls and intrusion detection systems that continuously monitor for and prevent unauthorized access attempts. This infrastructure undergoes regular updates and enhancements.

Access to personal data is strictly controlled through role-based permissions, multi-factor authentication, and detailed access logs. We maintain comprehensive audit trails of all data access and modifications.

Our continuous monitoring systems provide real-time threat detection and automated response protocols, ensuring immediate action against potential security threats.

We maintain comprehensive backup procedures with encrypted offsite storage and regular recovery testing, ensuring data availability and integrity.

Regular third-party security audits verify our compliance with international security standards and best practices.

International Data Transfers

We may transfer your personal data to countries outside your jurisdiction. These transfers are protected by appropriate safeguards, including Standard Contractual Clauses, Binding Corporate Rules, and Privacy Shield certifications. Each international transfer is conducted under strict protocols that ensure:
– Adequate data protection standards
– Compliant processing procedures
– Enforceable data subject rights
– Effective legal remedies

International transfers are protected by ISO 27001, GDPR, and CCPA standards, ensuring compliance with global privacy regulations. We implement additional measures including:
– Regular compliance audits
– Data protection impact assessments
– Documented transfer mechanisms
– Continuous monitoring procedures

Regarding international transfers, you maintain specific rights including:
– Right to information about transfers
– Right to object to transfers
– Right to withdraw consent
– Right to data protection guarantees

Data Retention

We maintain specific retention periods for different data categories:

Account Information: Retained for the duration of active account plus 2 years for legal compliance and account recovery purposes
Usage Data: Retained for 12 months to support platform optimization and user experience improvements
Transaction Records: Retained for 7 years to comply with financial regulations and tax requirements
Communication History: Retained for 3 years to support user service and dispute resolution
Technical Logs: Retained for 90 days for security monitoring and system optimization

These retention periods are determined by:
– Legal requirements
– Business purposes
– Technical necessities
– User preferences

Special circumstances affecting retention:
– Legal obligations
– Dispute resolution
– Security investigationsCookie Policy

Essential cookies serve fundamental functions necessary for WorkJustly.com’s operation. These cookies manage user authentication, maintain security protocols, and ensure technical stability during your visit. They process session identifiers and security tokens to enable secure login and account access. In our business context, these cookies facilitate secure document sharing and project collaboration between professionals and organizations.

Functional cookies enhance your WorkJustly experience by remembering your preferences and customizations. They store language preferences, regional settings, and interface customizations to streamline your workflow. For instance, these cookies remember your preferred project view settings and communication preferences when connecting with potential clients or team members.

Analytics cookies help us understand how users interact with WorkJustly’s features and services. They collect information about how you navigate our platform, which professional resources you access most frequently, and how long you engage with different sections of our site. This helps us optimize our service offerings and improve the platform’s effectiveness for business professionals.

Performance cookies assess and enhance WorkJustly’s technical operations. They monitor site speed, identify potential technical issues, and optimize content delivery to ensure smooth operation of our professional networking and collaboration tools. These cookies are crucial for maintaining the platform’s reliability during high-traffic periods and complex business transactions.

Cookie Management

You can manage your cookie preferences through your browser settings, our dedicated cookie consent tool, or your WorkJustly account privacy settings. We provide granular control options to ensure transparency and user autonomy.

GDPR Compliance

For our European Union users, we maintain strict data protection standards including explicit consent mechanisms, data minimization practices, and clear purpose limitations for all data processing activities. We ensure complete transparency in our data handling procedures and maintain strict storage limitations.

CCPA Compliance

California residents are entitled to specific rights regarding their personal information, including the right to know about collected data, request deletion, opt-out of data sales, and receive equal service regardless of privacy choices. We provide full access to collected information upon verified request.

COPPA Compliance

For users under 13, we implement strict age verification procedures and require parental consent for data collection. We maintain special protection measures for young users’ data and ensure parents have complete access rights to their children’s information.

Updates and Changes

We regularly review and update our cookie policies to maintain compliance with evolving privacy regulations. Users receive notifications of significant changes, and we may require renewed consent for material updates. All changes are clearly documented and monitored for ongoing compliance.

Contact Information

For privacy-related inquiries:
Primary Contact: [email protected]
Response Time: Within 48 hours
Verification Required: For data-related requests
Available Support: Privacy concerns, data requests, rights exercise

This policy was created specifically for workjustly.com and covers all associated services within the Business industry.